A frequent issue my clients grapple with is retention and disposal of records, both digital and print. They ask:
- What do we need to keep, why and for how long?
- Why don’t we just keep it all, especially erecords, since storage is so inexpensive?
- How do we keep track of everything?
- What about Sarbanes-Oxley (SOX) and other regulations?
These are all valid concerns and have legal and other implications. Records are an integral part of any organization and sustain day-to-day operations, support decision-making, give insights into the past, and demonstrate compliance with laws and regulations.
If your organization is trying to figure out the best and most efficient ways to contend with records, establish and implement a retention and disposition program as part of a complete records and information management system.
How does your organization decide what to keep and for how long?
Stay tuned for Part 2 where I’ll discuss some best practices for records retention and disposal.
Part 2 of this article is here.